SD Copy Control Use – Part1

The post describes what is the importance of copy control in SD process.

Any sales order type which is created in Tx- VOV8 is assigned to a billing type( billing type is created in Tx- VOFA ). Now when you bill a sales order of a particular type, it doesn’t create billing document with the billing type until unless a copy control is maintained between the sales order type and billing type with the correct item category in Tx- VTFA. The post describes the importance of copy control in SD process from sales order creation to billing.

We have a sales order type defined in tx- VOV8

Order types as – ORB. Double click on the row for details.

Sales Order type – ORB detailed screen. Here we have maintained billing type is – F2B

We have a billing type defined in tx- VOFA

Choose F2B and double click on it.

The detailed screen of billing type – F2B

We have Item category type defined in tx- VOV7

Choose Item category as – TAD & Double click on it.

The billing relevance is B and the F4 options tells that we B – is a order related billing not a delivery relevant billing.

The test is we have to create a sales order of type ORB with a material having item category TAD and then we will bill it and the billing type is F2B( till now we have not defined the copy control between the F2B and ORB with item category as TAD.

Go to Tx- VA01 and provide the sales order type as ORB

provided a sold to party and material whose item category is TAD and sales order 476 is created. Now bill it( as the item category says it is a order related billing not delivery related billing, so no need to create a delivery).

Create billing for the sales order.

Opps. The billing initial screen shows processing status as INCORRECT and the status message says to see the log.

Check the Log from EDIT menu.

So the error says ” sales document type ORB can’t be invoiced with billing type F2B”. The error meaning is quite simple we have not maintained Copy Control for billing type F2B & sales order type- ORB

Go to Tx- SPRO and navigate along the highlighted path.

Choose – Copying Control: Sales Document to Billing Document

Or directly go to Tx- VTFA

Create a new entry here. target as F2B and source as ORB

Provide below details as shown and go to items.

Maintain some item categories: don’t maintain TAD item category.

Now create a sales order and bill it.

Still we have the error in billing creation. Check the log.

Now this time it is able to create a billing type F2B for the order type ORB but the item category is not allowed (TAD) as this is not maintained in the copy control.